Automate Dealership Refunds, Reduce Costs, and Eliminate Compliance Risk
Automated dealership reimbursement with 75% less payment approval time, 100% fewer return mail issues, and 100% unclaimed property escheatment compliance
Immediate Impacts
$12 average savings per refund
100% Unclaimed Property Compliant
No DMS integration or staff retraining
Detailed transparent reporting
Easy Implementation
Works with any dealership size.
What if we told you there's a way to handle all your dealership tag & title, warranty cancellation, customer deposit, trade-in adjustment refunds and reimbursements without installing a single piece of software or changing how your team works?
Arch Delivers
Immediately vacates all reimbursements from your books
Automated workflows
50 state compliant unclaimed property processes
Full escheatment shift to Arch
No DMS integration or staff retraining required
Return mail handling
Payment re-issuance
Secure configurable payment controls
Transparent reporting
What's Not Working
Unclaimed property liability on books for years
Manual approval bottlenecks
Compliance gaps
Employee training headaches
Return mail chaos
Cancelling and reprinting checks
Fraud exposure
Scattered reporting
Your Complete Dealership Refund Solution
Smart Controls
Dual approval workflows
Internal payment restrictions
Approval tracking
50-state escheatment compliance
Effortless Integration
Reporting & Oversight
Customer Service
Bulk approvals and exception handling
Accounting system integration
Scalable for future AP items
No DMS integration required
Weekly Disbursement Reporting
Monthly summaries
Largest payment alerts
Audit trails & user activity logs
Power posting for reconciliation
Return mail/customer notification workflows
Branded communications and checks
Customer inquiry management
Schedule Your Discovery Call
Experience hassle-free dealership refund solutions today!
Complete Automotive Dealership Reimbursement Platform
Experience effortless automotive dealership refund management without disruption or complexity.
Comprehensive Refund Processing
Automated solutions for all refund scenarios, ensuring compliance and efficiency.
Enterprise-Ready Security
Bank level security with detailed reporting and dealership branding for peace of mind.
Universal coverage for every refund scenario, from Tag & Title to warranty refunds.
Effortless Coverage
Frequently Asked Questions
How much can we save?
Average savings of $12 per refund, plus 75% reduction in manual payment approval time, with eliminated compliance costs and operational overhead
What refund types do you handle?
We cover tag & title overpayments, canceled deals, warranty refunds, and any other disbursements across all 50 states.
How do fee underpayment errors impact our dealership?
Underpayments cost dealerships an average of $50-75 per correction in customer outreach, plus potential compliance penalties. Customer satisfaction drops significantly when they're contacted for additional payments after the sale.
Do you integrate with our DMS?
No integration is required to utilize our service. We do, however, provide DMS specific power posting vacate files at each data transfer to simplify your process and reporting needs. We work independently.
How quickly can we implement?
A few hours: Setup → Workflow configuration → Full launch. No operational disruption.
Can we use Arch alongside existing systems?
Absolutely. Arch provides layered protection, complementing any existing titling, registration, or product platforms without interference.
What makes Arch different from integrated solutions?
We handle ALL refund types regardless of origin system so you never have to worry about it again.
What if our current system calculates fees accurately?
Industry studies show fee calculation errors occur in 17-26% of transactions, even with advanced systems. The question isn't if you'll need reimbursements, but when. Arch ensures you're prepared.
Why not just improve our fee calculation process?
Perfect accuracy is nearly impossible due to constantly changing regulations, tax rates, and classification variables across 50 states. The smartest approach is efficient management of inevitable reimbursement scenarios.
About Arch Fidelity
Revolutionizing Customer Refunds
At Arch Fidelity, we simplify dealership refund management, ensuring complete customer reimbursement without complexity. Our independent solution requires No DMS integration or staff retraining required, allowing you to focus on your business.
Universal Coverage Guaranteed
With bank level security and detailed reporting, our enterprise-ready solution works seamlessly for any dealership size, handling all refund scenarios with automated processes and compliance across all 50 states.
Arch Fidelity is uniquely positioned as a fully independent reimbursement solution that requires no DMS integration or dealership workflow changes. We do not depend on specific dealer management systems, we work seamlessly with any dealership environment, making implementation fast and accessible for everyone.
We handle every reimbursement scenario: canceled deals, warranty returns, tag and title overpayments, recall payments, and incentives with automated processing and 50-state automotive dealership escheatment compliance.
## Complete Automotive Dealership Reimbursement Platform
Industry-Specific Solutions
- Automotive dealership escheatment compliance
- Multi-brand dealership group management
- Franchise network reimbursement automation
- Independent dealer refund processing
- Used car dealer compliance solutions
Technology Integration
- DMS-independent operation
- Accounting system compatibility
- Multi-platform data export support
- Enterprise reporting dashboards
- Audit trail management
What is Arch Fidelity?
Arch Fidelity simplifies dealership refund management by transferring your obligation to us allowing you to immediately vacate from your books while we ensure return of funds and escheatment management on your behalf.
How does it work?
You submit your refund data at your preferred schedule. We handle everything else including reporting, check writing, mailing, return mail and secure shedding, re-prints, and escheatment management on your behalf.
What about compliance?
Our solution is 100% NAUPA compliant. NAUPA is the National Association of Unclaimed Property Administrators which sets all 50 state unclaimed property rules and requirements. Our system, processes, and procedures meet or exceed, all applicable data and security requirements.
Is it enterprise-ready?
Absolutely! Our solution is designed for any dealership size, with detailed reporting and branding options.
Is my data secure?
Yes. Our system utilizes end-to-end encrypted data transfer, secure storage, and strong controls. We have over 50 years in combined data security experience.
Streamlined reimbursements without the hassle. Serving automotive dealerships nationwide with 50-state escheatment compliance and universal DMS compatibility. From single locations to enterprise dealership groups.
info@archfidelity.com
+1-844-488-0009
© 2025. All rights reserved.
Fueling Visions - Creating Freedom
As we look at the core values of Arch Fidelity we are here to bridge the gap between your vision and freedom and It begins with the Curiosity of what is on the other side. We not only relate to those on this journey, but also look to build lasting relationships in order to take the nextsteps. We aim to educate to lead us and others to Act. In acting we will transform and elevate together.
Let's C.R.E.A.T.E Together
